Palomar RC Flyers, Inc.
Board of Directors (2008)

Officers

Membership - Glenn Pohly
ph. (858) 414-9749
em. glenn-at-pohly.net

Committees

Flying Instruction - Darrell Alber
ph. 
em.

Car Track Chairman - Mark Williamson 

Palomar RC Flyers, Inc.

Constitution - By-Laws - Standing Rules

Palomar RC Flyers, Incorporated
Constitution
August 1999

Article I - Name
The name of this organization shall be PALOMAR RC FLYERS, INCORPORATED. The designation PALOMAR RC FLYERS shall be considered synonymous with this name.

Article II - Purpose
This shall be a non-profit corporation for the purpose of social, educational and recreational activities pertaining to the building and flying of radio controlled model aircraft.

Article III - Membership
Membership shall be open to all persons interested in radio controlled aircraft.
Members shall conduct themselves in a respectable and orderly fashion during all club activities. Any misconduct may be subject to action by the Board of directors.

Article IV - Officers
The following four officers shall be elected by the membership and shall conduct the business of the organization: President, Vice President, Secretary and Treasurer.

Article V - Board of Directors
The nine member Board of Directors shall consist of the four elected officers and five elected at-large members. The club president shall also be chairman of the Board of Directors.

Article VI - Committees
Committees shall be appointed by the Board of Directors as required. Article VII - Meetings
Meetings of the membership shall be held monthly. An annual meeting shall be held in December for the purpose of installation of officers and Board members and presentation of the annual financial report.

Article VIII - Ownership
Ownership of all club assets shall be vested in Palomar RC Flyers, Inc.

Article IX - By-laws
A set of By-laws shall establish additional policies and procedures.

Article X - Amendments
This Constitution may be changed by amendment. The proposed amendment shall be read at one regular monthly meeting and shall be published in the monthly newsletter and shall be voted upon at the next regular monthly meeting. The proposed amendment must be accepted by two-thirds of the members present and voting at said meeting.

Palomar RC Flyers, Incorporated
By-laws August 1999

I. Membership
A. Members must meet the following qualifications:
1. Possess a valid license from the Academy of Model Aeronautics (AMA).
2. Possess a valid FCC license if operating radio equipment on amateur frequencies (Ham).
3. Agree to read, understand and obey the flying site rules.
4. Pay applicable dues, fees and insurance, as outlined in the club membership application form. All such fees are established by a two-thirds vote of those present and voting at a regular monthly meeting.
B. Initial applications for membership must be voted on by the general membership and approved by a two-thirds majority of those members present and voting at the regular monthly meeting at which the application is presented.
C. There is a ninety- (90) day probation period for all new and reinstated members. Any member found in violation of the Club Constitution, By-laws or Standing Rules may be subject to disciplinary actions or revocation of their membership in the Palornar RC Flyers, Inc. as directed by the Board of Directors.

II. Officers and Duties
A. The duties of each officer shall be as follows:
1. President
The president shall conduct the meetings of the club and be responsible for the organization and conduct of all club business and activities. The president shall be an ex-officio member of all committees.
2. Vice President
The vice-president shall assist the president, and act in place of the president in case of his/her absence.
3. Secretary
The secretary shall keep the minutes of all club meetings (Board and General) and present these minutes for approval, record all motions and votes, maintain an accurate copy of the Constitution, By-laws and Standing Rules and keep all official documents and correspondence in order.
4. Treasurer
The treasurer shall prepare a monthly financial report to be presented at the regular monthly meeting and an annual financial report to be presented at the annual meeting. The treasurer shall receive and bank all monies collected, pay bills and disburse monies as required.

III. Board of Directors and Duties
A. Board of Directors.
1. The duties and responsibilities of the Board of Directors shall be as follows:
a. Serve as the policy making body of the club.
b. Serve as a grievance and arbitration committee making decisions when/if problems arise. The Board may impose disciplinary actions including suspension or revocation/reinstatement of membership. Such decisions may be appealed to the general membership at a regular monthly meeting where a majority of those present and voting shall be required to reverse the decision of the Board. The Board Chairman shall be notified in writing of the intention to appeal the decision. Such notification is to be made within 30 days after the decision of the Board.
c. Secure a meeting place for monthly, annual and board meetings.
d. Secure flying sites and maintain them in good condition.

IV. Committees and Duties
A. The Board shall establish the following committees:
1. Safety Committee - shall be responsible for the maintenance of a safe flying environment. This committee shall consist of the Flight Instructors and Safety Officers. The chairman of the committee shall be appointed by the Club President.
2. Nominating Committee - shall submit one candidate for each of the nine elective positions at the October regular monthly meeting.
3. Communications Committee - shall publish the monthly newsletter "Transmitter" and maintain the club web page. The chairman shall be the editor.

V. Elections
A. Nomination for officers and board members shall be opened at the regular monthly meeting in October and closed at the regular monthly meeting in November. One nomination for each officer and five nominations for the board shall be submitted by the Nominating Committee. Additional candidates may be nominated by the membership.
B. The secretary shall prepare a mail-in ballot for the November Transmitter. The ballot shall list each position and the nominees and shall provide a place for write in candidates.
C. The election of officers and board members shall be held at the regular monthly meeting in November. The votes shall be counted and the results announced immediately following the meeting.
D. The candidate receiving the highest number of votes shall be elected to each officer position and the five board candidates receiving the highest number of votes shall be elected to the board.
E. If a vacancy occurs it shall be filled by a special election. Nominations shall be made by the membership at the first regular monthly meeting following the vacancy and the election held at the next following regular monthly meeting.

V. Member Meetings
A. The regular monthly meeting shall be held on the third Thursday of the month, January through November at 7:30 PM. The annual meeting in December may be held on a different day as it is usually combined with a banquet.
B. Special meetings may be called by a majority vote of the Board of Directors.
C. Meetings shall be conducted in accordance with the governing documents of the club which have the following order of precedence: Constitution, By-laws and Standing Rules.
D. The entire Board of Directors shall meet every month

VI. Standing Rules
There shall be a set of Standing Rules which establish operating policies and flying site rules.

Amendments
The by-laws may be changed by amendment. The proposed amendment shall be read at one regular monthly meeting and shall be published in the monthly newsletter and shall be voted upon at the next monthly meeting. The proposed amendment must be accepted by two-thirds of the members present and voting at said meeting.

Palomar RC Flyers, Incorporated
Standing Rules
August 1999

I. Operating Policies
A. Regarding Club Officials
l. The four elected club officers and the five elected members of the board of directors shall be bonded at the clubs expense.
2. The annual club membership dues of the President, Vice President, Secretary, Treasurer, Board Members, Membership Chairman and Editor shall be waived.
3. The editor shall publish the Transmitter monthly prior to the regular monthly meeting.
B. Regarding Membership
1. The Board of Directors may recommend that the membership, by majority vote, confer Life Membership status on individuals who have made exceptional contributions to the club. Life members pay no dues.
2. A member participation incentive plan known as "The Palomar Dollar Program" will be in force. The program encourages member participation through implementation of a dues reduction plan whereby members can achieve a reduction of their yearly club dues. By investing up to five hours of their time per year doing something that benefits Palomar RC Flyers, Inc. , the plan will allow for a reduction of up to one half of the yearly dues.
C. Regarding Money
1. The treasurer is authorized to pay on his/her signature without prior approval the following expenses:
a. Cost of the "Transmitter".
b. Cost of flying site sanitary facilities.
c. Cost of regular monthly meeting trophies.
d. Cost of annual meeting plaques and certificates.
e. Cost of flying site security.
f. Cost of regular monthly meeting, board meeting and annual meeting halls.
All other obligations will be approved by the Board of Directors by majority vote at the Board of Directors meeting.
2. Refreshments provided during the meeting break are paid for out of donations.
3. The raffle at the regular and annual meeting is operated separate from the club and neither receives club monies nor contributes monies. The purpose of the raffle is to encourage attendance at the meetings.
4. The annual 4th of July Club Picnic is paid for with club monies.
D. Regarding Meetings
1. Regular monthly meetings shall generally follow the agenda:
Call to order - president
Motion to waive reading of the minutes and accept minutes as published in the "Transmitter - president
Approval of the motion or reading of the minutes - secretary Financial Report - treasurer
Vote in new members - president Old Business - president
New Business - president Guest speaker
- Break -
Special interest group reports Tool of the Month - president Model of the Month and trophy - president Thumbs of the month - president Adjourn
Raffle
E. Amendments
The operating policies may be changed by amendment. The proposed amendment shall be read at a regular monthly meeting and shall be voted upon. The proposed amendment must be accepted by two-thirds of the members present and voting at said meeting.

II. Flying Site Rules

Palomar RC Flyers, Incorporated
Rules governing the use of Club Flying Sites
August-1999

A. Flying site rules apply to all such sites under club control and all other sites which the club may choose to conduct an activity. Flying sites under club control may have rules that apply only to a specific site and not another because of proximity to houses, roads, freeways, industry, airports, schools, livestock, wildlife habitat, etc. These special rules will be included in the posted rules at the field where they pertain.
1. The use of club facilities is limited to AMA members invited to participate in contests, club members, and guests of club members. Guests must meet the following requirements:
a. Guest pilots must show proof of current AMA Membership and must be accompanied by a club member. Out of State guests and those from North of Los Angeles County may use the facilities for a total of two weeks per calendar year, as a guest of a club member, without having to become a member. All others, with proof of a current AMA membership, may use the facilities only once per calendar year, as a guest of a club member, without having to become a member.
b. The host member is responsible for informing his guest of the flying site rules and seeing that they are obeyed.
c. Non-participating guests are to remain clear of the flight line and pit areas.
d. Club members are NOT to give guests the combinations or keys to club locks.
2. Pilots MUST DISPLAY on their person proof of current club membership.
3. Club members and/or guests are not to rearrange the flying site facilities or the surrounding habitat without prior approval of the club's Board of Directors.
4. All pilots must obey the "Official AMA Safety Code". Particular attention is drawn to rule #6: "I will not fly my model unless it is identified with my name and address or AMA number on or in the model".
5. All radio equipment must be FCC Type Approved and operated according to FCC regulations, including licensing where required (i.e. 6-meter Ham Band).
6. All transmitters are required to display the proper channel numbers at the base of the antenna and a red "A/C Only Frequency" ribbon at the tip. All transmitters must be "1991" narrow band with an AMA Gold Sticker. All receivers must be narrow band.
7. While not in use, transmitters will be turned off and stored on the impound board or in there case under the impound board. Transmitter antennas are to by fully retracted for range checks. Any pilot not in control of their frequency (his/her card NOT in the proper frequency slot on frequency board or having the frequency pin from the frequency board), who causes another pilot, that has control of the frequency (his/her card in the proper frequency slot or has the frequency pin from the frequency board), to lose their model from radio interference will pay all replacement costs associated with said model to the owner. Not making such monetary restitution is grounds for the revocation of their club membership.
8. While flying
a. The pilot must stand in a designated pilot flight station.
b. Maximum of one pilot per station, with a maximum of five pilots in the air at any time with the following exception: during a club sponsored radio controlled combat contest, six pilots may fly at one time.
9. Engines etc.
a. All engines on aircraft must be equipped with an exhaust system that will enable the airplane to comply with or better the noise standard (limit) in place at the flying site where the aircraft will be flown. All engines must be equipped with the muffling system supplied by the manufacturer at the minimum. Un-muffled tuned pipes, flow through mufflers and open exhaust (un-muffled) two-stroke engines are not allowed. Some four-stroke engines may comply with the noise limits at the field where they are being operated even though they are not equipped from the factory with a muffler. Those four stroke engines that DO NOT meet the field noise limits without a muffler WILL NOT be allowed to fly. Pilots are encouraged to lower the sound pressure level of their engines through the use of efficient after market mufflers or propeller changes where the noise output of their engine is approaching the maximum allowable dB level at the flying site.
b. No full power engine run-up is permitted in the pits. Engine run-ups are to take place in the run-up area or the engine break in area with the prop blast directed away from other models or persons.
10. High starts and winches are prohibited.
11. Flight operations -
a. Flying over or to the rear of the flight line (edge of runway nearest the pilot), pits, social areas and parking lot is strictly prohibited.
b. Low passes, speed runs and bomb drops must be done beyond the runway boundaries and are not to interfere with takeoffs and landings.
c. Aerobatics are to be performed beyond the far edge of the runway. No aerobatics will be allowed on take-off unless performed beyond pilots, pit or spectator areas.
d. Takeoff must not be started until the aircraft has taxied out of the designated taxi area and has reached the confines of the runway,
e. Hand launches must be made in a direction away from pilot, pit and social areas and must be from an area clear of people and aircraft.
f. Dead stick landings always have the right of way but must be called out.
g. Landings have the right of way over takeoffs and both must be called out.
12. New members with supposed prior pilot experience shall be required to make a check flight with an instructor. Members receiving flight instruction shall be issued a student card requiring a flight instructor/buddy box until they pass their solo flight test. No student shall be permitted to fly below 100 feet AGL without a buddy box.
13. Solo certificates and their pilot club card will be provided following their solo test flight and being signed off by their instructor and a second instructor.
14. The facilities shall at all times be kept clean of trash and litter.
15. It is the responsibility of ALL CLUB MEMBERS to ENFORCE and OBEY the rules. Repeated offenses must be brought to the attention of the Safety Officers, Flight Instructors or Club Officers.
16. Lack of compliance with any of the above rules may result in the Board of Directors suspending all flying privileges or the revocation of club membership.
17. The flying site rules may be changed by amendment. The proposed amendment shall be read at a regular monthly meeting and shall be voted upon. The proposed amendment must be accepted by two-thirds of the members present and voting.